Our Commitment to Privacy
This privacy policy applies to the operations of the National Institute for Health Research (NIHR) Central Commissioning Facility (CCF) website at LGC Ltd. The CCF website is hosted by NEWNET (http://www.newnet.co.uk/who/). The Data Controller for this website is the Central Commissioning Facility, LGC Ltd on behalf of the National Institute for Health Research. This privacy statement applies solely to information collected on our website at the point of registration.
Your privacy is important to us. To better protect your privacy, the CCF provides this notice explaining our online information practices and the choices you can make about the way your information is collected and used.
The purpose for which personal information is collected through this website is to deliver the work of the CCF in relation to the operation of NIHR research programmes, faculty and infrastructure work-streams. Data will not be used for any other purpose without the consent of the supplier.
Use of the programme registration facility on this website is entirely voluntary and the personal information stored will be used solely by the CCF, its subcontractors and partners in order to respond to your enquiries and send information relevant to its work.
Our Commitment to Data Security and Confidentiality
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, the CCF has put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information it collects online.
The information you provide will be held securely and in accordance with the Data Protection Act 1998.
• Your personal details will not be disclosed to third parties.
• Your personal details are available via the extranet to check the accuracy of the information held. Registered users of the extranet can update their profiles as recorded on the registration page, with the exception of the institution postcode (this is for operational reasons, as some funding is allocated on a regional basis). If you require the institution postcode to be edited, please email info1@nihr-ccf.org.uk from the email account registered with the CCF website or by post to Central Commissioning Facility, LGC Ltd, Queens Road, Teddington, TW11 0LY. You will receive an annual email reminder to check your details are correct.
• You can request in writing, either from the email account registered on the website, or by post, that your name is removed from the system. However, if you are a grant holder, or co-applicant on a grant, for contractual reasons we cannot remove your name until the final report has been approved and final grant payment has been made.
Registrants to the CCF extranet are required to submit the following personal information:
• Title, first and last name
• Appointment
• Email address
• Contact address
• Contact telephone number
• Contact fax number
How we use your information:
Information collected is used by the CCF, its subcontractors and partner organisations:
• To administer the grant application process
• To identify peer reviewers for grant applications
• To notify users about funding opportunities by email
• To notify relevant users about application deadlines by email
• To notify users of any issues of service interruptions, holiday closures and other situations affecting the operation of the CCF extranet.
Our Commitment to Children's Privacy:
Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13, and no part of our website is structured to attract anyone under 13.
Cookies
A cookie is a piece of data stored locally on your computer and contains information about your activities on the Internet. On our website, we use cookies to track users' progress through our website, allowing us to make improvements based on usage data. The information on a cookie is not linked to any personally identifiable information you submit to our site. Once you close your browser, our access to the cookie terminates. If you choose not to accept the cookie, this may affect your access to some of the facilities available on this website.
Links
Our website contains links to other sites. The CCF is not responsible for the privacy practices within any of these sites. You should be aware of this when you leave our site and we encourage you to read the privacy statements on other websites you visit which collect personally identifiable information.
Notification of Changes to Policy
If we decide to change our privacy policy, we will post details of any changes on our website. This will help ensure that you are always aware of what information we collect, how we use it, and under what circumstances, if any, we share it with other parties.
Files
When downloading or uploading documents on this site you will be using Secure Socket layers 2.0 with 128 bit encryption.
Log Files
When you use the Internet, you are assigned a unique address, known as an IP address. We use IP addresses to analyse trends, to administer the site, track users' movements through the site, and gather statistical information. IP addresses are not linked to personally identifiable information.
Usernames and Passwords
Use of this extranet is conditional on prior registration, and granting of access rights by the CCF. Registration to use this extranet constitutes acceptance of this Code. Users must notify the CCF of any change in their status which may affect their right to use the extranet. The granting of access rights to the extranet is by the provision of user names and passwords giving access to the extranet. The provision of such user names and passwords by the CCF will constitute authorisation for the use of the extranet only. Users must not use another user's name or password, nor allow any password issued to them to become known to any other person, nor, having logged in, leave the PC unattended and potentially usable by some other person. Generally we do not request passwords from users nor will they be given out over the telephone.
Please contact us:
We are committed to working with you to obtain a fair and rapid resolution of any complaints or disputes relating to privacy matters. Please send us your questions and comments regarding our privacy practices to.
• Email: info1@nihr-ccf.org.uk
• Post: Central Commissioning Facility, LGC Ltd, Queens Road, Teddington, TW11 0LY
• Phone: Central Commissioning Facility helpline 020 8943 8990
In the unlikely event that you do not receive a response to your inquiry, or if you feel that your inquiry has not been satisfactorily addressed, please contact: The Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, ICO helpline: 08456 306060 or 01625 545745, Website:http://www.ico.gov.uk Email:notification@ico.gsi.gov.uk
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